There are two parts of this assignment and you need to finish both two parts. Part One Read the pdf. first and answering the questions: 1. What is the project communications plan? a. For your specific project, what, to whom, and when are you going to communicate? b. For your specific project, how are you going to deal with project change and does project change affect other knowledge areas? 2. What is Project Risk Management and the project risk management plan? a. For your specific project, what is in your project risk management plan? b. What are the specific areas of risk? c. How will you deal with them? d. How does the risk effect other knowledge areas? Deliverables 1. Respond with a minimum of 250 words. 2. It should include at least one reference from relevant peer-viewed journal articles and/or books or other reputable sources. 3. These sources must be properly cited in APA 6th edition format. Part Two Read the following two posts and replying each of them. Post One What is the project communications plan? For my project of constructing healthcare buildings, a project communications plan refers to the control points placed throughout the project schedule in order to establish a bridge between the various trades of engineering that will be coordinating together to build. For your specific project, what, to whom, and when are you going to communicate? For my specific project, the construction drawings and schedule will need to be communicated with the entire construction team that are onsite throughout any given stage in the project. This is essential for the various engineering trade specialists so that they can coordinate when they need to be onsite and collaborate with which other engineering specialists in order to complete their individual scope of work. For example; the electrical engineering specialists will need to communicate with the architectural engineering specialists since the wiring for all the electrical panels and the receptacles will have to go into the walls before they are closed. The two trades will have to work together so that the walls do not have to be reopened for when the electrical work needs to be done. For your specific project, how are you going to deal with project change and does project change affect other knowledge areas? Project change is an inevitable part of any project scope. There are always unforeseeable circumstances that occur such as previously undiscovered existing conditions at the construction site that might extend the initial scope of work established in the planning phase. A small change in the project scope can effect multiple trades of engineering. For example; the addition of a single door will effect both architectural engineering and structural engineering since the load baring structure of the building will be altered if any wall is demolished to place a door. A contingency budget is put in place within the initial budget in order to tackle any unexpected changes or additions in design. What is Project Risk Management and the project risk management plan? For your specific project, what is in your project risk management plan? Project risk management in construction is managed by investigating the possible worst case scenarios before the construction process begins and including the possible cost impact in the initial budget of the project. This budget is what will be used to bid the project to begin with so that all considerable risk factors are already accounted for in the budget of the project. What are the specific areas of risk? The specific areas of risk in construction are mostly associated with existing conditions on the site that cannot be investigated prior to the commencement of construction. For example; During the bidding phase the project manager may bid the project based on the city records that the land being excavated for foundation setting is of a certain density and will require only a certain amount of mobilization trips and labor. However, when the digging begins, the construction team discovers that the density of the soil is higher and will require more labor than initially calculated. How will you deal with them? The way the risk is dealt, is to incorporate a percentage of fluctuation in the soil density based on the city records in the initial calculation so that it is included in the bidding budget from the beginning in the form of contingency. How does the risk effect other knowledge areas? This risk assessment severely effects other areas such as structural engineering. The structural team will be designing the foundation supports for the building to stand on and that can fluctuate immensely if the density of the soil changes. If the wrong foundation supports are laid out then the building could sink into the soil due to the lower compaction density. Risk management is a key part of the scope of any project and must be tackled in the initial phases of planning for successful completion of the project in the long run. Citation: Risk analysis and management. (2008, March 3). Project Management Institute | PMI. https://www.pmi.org/learning/library/risk-analysis-project-management-7070 Post Two The communications management plan establishes how, when, and by whom information about the project will be administered and disseminated (p. 87). The communications management plan for this project consists of several things. The first is a project directory which consists of: The directory includes the sponsor, project manager, landscaping lead, Koi pond lead, any employees either lead dedicates to this project, vendors used by team members, County electrical code inspectors office, the local water departments office, and all neighbors within three houses in any direction (PMBOK Guide Sixth Edition, 2017). The communications methods are face-to-face, telephonic, text, WhatsApp, Email, and Google Share documents. The technologies are the latest version of the Microsoft Office Suite of documents and MS Project for software, cell phone, WhatsApp (free download), and Google Share. MS Project is to be used for WBS creation. Project documentation is posted on Google Share. The project manager and project leads are allowed to contribute and edit documents on the share. The project sponsor and dedicated labor will have read-only access to the share. Neighbors, vendors, and municipality representatives will not have access (PMBOK Guide Sixth Edition, 2017). Planned project communications are in accordance with the communications matrix. The communications matrix consists of: The project manager has scheduled a kickoff meeting, design approval meeting, parts submittal meeting, weekly project meetings (Mondays 0800), acceptance testing coordination meeting, and project close/lessons learned meeting. Project leads are to schedule team meetings with their personnel as appropriate and external (neighbors and municipalities) contact meetings. Sponsor attendance is to be coordinated through the project manager, as appropriate. Project communications are as follows: (The flow chart I created will not paste into Canvas.) Project communications flow: Is the communication to a municipality, neighbor, or vendor? Yes, contact the external party. NO, Is this a regular project communication? Yes, see the communications matrix. No, contact the project manager. The owner of each respective communication is considered the chair and is responsible for documentation. The communication plan for this project establishes what, to whom, and when communications take place. In the event that project changes are proposed either in a weekly project meeting or communication directly with the project manager, the change proposer will follow the change process and prepare an impact statement that addresses schedule, cost, and quality. The project manager will then sponsor a change request discussion meeting via the communications matrix with all potentially affected stakeholders invited. These meetings and attendees are ad-hoc in nature. The project manager will determine if the sponsor needs to attend or not. Approved project changes can potentially affect the schedule, cost, quality, HR, risk, procurement, stakeholder, and integration knowledge areas (PMBOK Guide Sixth Edition, 2017). Project risk management includes the processes of conducting risk management planning, identification, analysis, response planning response implementation, and monitoring risk on a project (p. 717). The initial risk assessment for this project was conducted during the project kickoff meeting and throughout the design phase. Risk assessments conducted as an agenda item during these phases rather than a separate meeting. The initial identification was performed using expert judgment and lessons learned from similar historical projects. Expert judgment is used throughout the project. The project leads are responsible for the safe practices of their crews. Risks associated with malpractice by workers, unserviceable equipment, climate considerations, and the likes are assigned to the respective safety officers and not addressed in the risk management plan. Along this line, anyone observing an unsafe condition on the job site is authorized to call a work stoppage until the unsafe condition is remedied. The project manager will be notified immediately if this occurs (PMBOK Guide Sixth Edition, 2017). When a risk is identified it is added to the risk register on the projects Google share drive. The risk register documents: Newly identified risks are reported to the project manager. Risks with a total score of 5 or higher are reported to the project manager immediately. Those with a total score of 4 or less are reported within 1 business day of identification. The project manager will call a risk meeting if immediate action is required or will address the risk during the weekly project meeting. Risk mitigation, response, and monitoring is the responsibility of the risk owner and is approved by the project manager (PMBOK Guide Sixth Edition, 2017). The risks on this project are acts of God to the residence, missing the completion date, and a COVID 19 outbreak to the workforce. Acts of God such as fire, earthquake, or other incidents that render the residence unfit for use are considered catastrophic and are listed as grounds for exiting the project on the charter. Events that could cause the completion date not to be met are not probable but would have a big impact. To mitigate adverse effects, the purchase and planting of desert fauna (specifically fruit trees) have been included as an executable contract line item (CLN) rather than included in the basic scope. The fruit trees need to be planted during the cool winter climate in order to take root before the hot desert weather sets in. This task included as an optional item will allow the completion date to move to the right is needed. In the event that a COVID 19 outbreak occurs in the workforce, various mitigation measures are in play. Project slack was built into the schedule to allow for some slippage. The project scope was phased into three groupings. Should an outbreak not allow work to continue for anyone phase, that phase could be de-scope from the project and pick up on a later date as a standalone project. Should the outbreak affect the workforces for all three phases, the project completion date could slide to the right and the fauna CLN would not be exercised. Risks can affect anywhere from no other knowledge areas all the way to affecting all knowledge areas. These risks to this project identified to date are all low probability and high impact. The impact for any of the identified risks ranges from not expecting a CLN to project exit (PMBOK Guide Sixth Edition, 2017). Reference Project Management Institute. (2017). A guide to the project management body of knowledge (PMBOK guide). Newtown Square, Pa: Project Management Institute. Deliverables 1. Reply each of these posts and you need to write two replies. 2. Your response to these two replies need to be substantive, meaning it should add something new to the original comment, including a level of depth that enriches the discussion (i.e. reflecting on their response, applying their comment to the workplace, the literature, etc.). 3. Each replies at least 120 words. Do not Plagiarism, thank you!
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